Admins in CleanCloud Payroll have the ability to add One-Time Reimbursements for both Employees and Contractors, ensuring that work-related expenses are properly recorded and reimbursed.
Important Reminders
Important Reminders
Reimbursements are not taxed, and therefore not reported as regular wages.
Taxable fringe benefits (like reimbursement of a gym membership or cell phone plan) should also be added to payroll for tax reporting purposes.
How To Apply A One-Time Reimbursement
How To Apply A One-Time Reimbursement
Heads up: If you have AutoPilot enabled for your payroll, you'll need to run Payroll Manually to add a one-time reimbursement.
For Regular Payroll To Employees
For Regular Payroll To Employees
Go to Settings → Users → Payroll.
Select the Pay Period.
Click Run Payroll.
Add the value of the Reimbursement to the respective column.
Click Save & Continue.
Click Submit.
Heads up: You can apply reimbursements to Off-Cycle Payrolls following the steps in the article above and adding the reimbursement value at Step 10.
For Regular Payroll To Contractors
For Regular Payroll To Contractors
Go to Settings → Users → Payroll.
Select Contractors from the dropdown menu in the top right of the page.
Click Pay Contractors.
Select Payment Date.
Typically this will be in 2 business days time from today's date.
Enter Hours Worked.
Add the value of the Reimbursement to the respective column.
Click Process Payment.
At this time, CleanCloud Payroll does not support recurring reimbursements for Employees or Contractors.