Admins in CleanCloud Payroll can add one-time reimbursements for both employees and contractors, helping ensure that all work-related expenses are properly recorded and reimbursed.
Important Reminders
Reimbursements are not taxed, and are not reported as regular wages.
Taxable fringe benefits (like gym memberships or phone plans) must be added to payroll for tax reporting purposes.
How To Apply a One-Time Reimbursement
👉 Heads up: If you have AutoPilot enabled for payroll, you’ll need to run payroll manually to add a reimbursement.
For Regular Payroll to Employees
Go to Settings → Users → Payroll.
Select the applicable Pay Period.
Click Run Payroll.
In the payroll table, locate the employee and add the Reimbursement amount in the appropriate column.
Click Save & Continue.
Click Submit.
📌 Note: You can also apply reimbursements during Off-Cycle Payrolls by following the same steps above and adding the reimbursement at Step 10.
For Regular Payroll to Contractors
Go to Settings → Users → Payroll.
In the top-right dropdown, select Contractors.
Click Pay Contractors.
Select the Payment Date (typically 2 business days from today).
Enter the Hours Worked (if applicable).
Add the Reimbursement amount to the designated column.
Click Process Payment.
Recurring Reimbursements
At this time, CleanCloud Payroll does not support recurring reimbursements for employees or contractors.
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