Before advancing pay, we recommend getting the terms of repayment in writing, especially if the future reimbursement might reduce the employee's pay below minimum wage.
Once you follow these steps, your company will be responsible for paying the advance and recovering the amount from your employee on a future payroll.
Set Up a Payroll Advance
Go to Settings → Users → Payroll.
Click Run Off-Cycle Payroll.
Select Correction as the off-cycle payroll type.
Enter a Work Period—the timeframe in which the employee worked to earn this payment.
📌 Note: If the timeframe includes approved time off, the payroll will also include and pay out the time off.
Off-cycle payrolls do not accrue additional time off.Select the Payment Date.
Choose how you want to handle Deductions and Contributions:
Block all deductions and contributions:
We will not make any benefit deductions or contributions.
⚠️ Important: We’re unable to turn off 401(k) deductions and contributions due to the requirements of most plans.Make all regular deductions and contributions:
We’ll apply your usual deductions and contributions.
Note: If your benefits are managed by Gusto, they won’t be applied by default unless selected.
Review the Tax Withholding Rates.
If you need to make a change, click Edit next to the tax section.
Select the employee(s) this off-cycle payroll applies to.
Click Continue.
On the next screen, click the ⫶ Icon to enter the payment details (e.g., hours, earnings, payment method) for each employee.
Enter the payroll advance as a Reimbursement.
This should reflect the take-home amount to stay compliant with wage laws.
Choose Direct Deposit or Check as the payment method for this payroll.
If you only see the Check option, it means the employee has not set up direct deposit yet.
Click Save.
Click Continue.
Review and submit the payroll by clicking Submit Payroll.
If you need to make changes, click Edit Payroll.
Close the tab and return to CleanCloud.
Next Steps
Once the payroll advance has been processed:
Set up a one-time post-tax deduction for the same amount.
On the next payroll, the advanced (reimbursed) amount will be deducted from the employee’s pay and left in your company’s bank account.
🛟 Need more help?
Explore our Help Center articles for answers. Contact us for further assistance.